Last updated: 21 September 2026.
1. Who we are
For the purposes of UK data protection law, the data controller is Ceremonies by Bryony, an independent celebrancy business based in Worthing, West Sussex.
You can contact Ceremonies by Bryony about this notice or your personal data by email at bryony@ceremoniesbybryony.com or by telephone on 07915 569755.
2. The personal data we collect
The information collected depends on how you interact with us. It may include:
- Your name, email address, telephone number and preferred method of contact.
- Information you provide when you enquire about or book a ceremony, including date, location, venue, ceremony preferences and correspondence.
- Information needed to write and deliver a ceremony, such as personal stories, relationships, readings, music choices and contributions from people involved.
- Payment and invoicing information where services are booked.
- Technical information generated when your browser loads the website, such as IP address, browser type and request time.
The enquiry form on this website prepares an email in your own email application. It does not submit your answers to the website or store them in a website database. Nothing is sent until you choose to send the email.
Please avoid sending sensitive personal information by email unless it is genuinely necessary. Some information shared later for a ceremony may be sensitive, particularly in connection with a funeral or memorial. We will only use that information where there is a clear and lawful reason to do so.
3. Why we use your information and our lawful bases
| Purpose | Lawful basis |
|---|---|
| Replying to an enquiry and discussing a possible ceremony. | Legitimate interests, namely responding to a request and running the business. Where you ask us to take steps towards a booking, this may also be necessary for a contract. |
| Preparing, delivering and administering a booked ceremony. | Performance of a contract, and legitimate interests where necessary to provide a personal, safe and well-run service. |
| Invoicing, record keeping and meeting tax or legal obligations. | Legal obligation and legitimate interests in managing the business. |
| Responding to rights requests, complaints or legal claims. | Legal obligation and legitimate interests in protecting and defending legal rights. |
| Sending marketing emails or messages. | Consent, where required. You can withdraw consent at any time by using the unsubscribe option or contacting us. |
4. Who we share information with
We do not sell your personal data. We only share it where necessary and lawful, including with:
- Trusted service providers that help run the business, such as website hosting, email, cloud storage, accounting or payment providers.
- Funeral directors, venues or other suppliers only where you ask us to share information or where it is necessary to deliver the service you have requested.
- Professional advisers, insurers, regulators, law enforcement or other parties where disclosure is required by law or reasonably necessary to establish, exercise or defend legal claims.
Any service provider handling personal data on our behalf must provide appropriate safeguards and only use it for the agreed purpose.
5. International transfers
Some providers used to operate a website, email or cloud services may process information outside the UK. Where this happens, we will use an appropriate transfer mechanism or safeguard recognised by UK data protection law. You can contact us for more information about the safeguards used for a particular provider.
6. How long we keep information
We only keep personal data for as long as it is needed for the purpose it was collected, to meet legal and accounting obligations, or to deal with a complaint or legal claim. Different records may therefore be kept for different periods. Invoices and accounting records are normally kept for at least 6 years where UK tax law requires this. You can ask us about the retention period that applies to your information.
7. Cookies and similar technologies
This website does not use analytics, advertising pixels or non-essential cookies. It uses Google Fonts, which may result in Google receiving technical information such as your IP address when your browser requests the font files.
If non-essential cookies, analytics, embedded social media, video, booking tools or similar technology are added, this policy will be updated and a clear consent mechanism will be provided before those technologies are set, where required by law.
8. Your rights
Depending on the circumstances, you have the right to request:
- Access to your personal data.
- Correction of inaccurate or incomplete personal data.
- Deletion of your personal data.
- Restriction of how your personal data is used.
- Transfer of your personal data to you or another organisation.
- Objection to processing based on legitimate interests, including direct marketing.
- Withdrawal of consent at any time, where we rely on consent.
To use any of these rights, contact bryony@ceremoniesbybryony.com. We may need to verify your identity before responding. We will respond within the time allowed by law.
Your right to object to direct marketing
You can object to direct marketing at any time. If you do, we will stop using your personal data for that purpose.
9. Complaints
If you are unhappy with how we use your personal data, please contact us first and we will do our best to resolve the concern. You also have the right to complain to the Information Commissioner’s Office, the UK regulator for data protection matters. Details are available at ico.org.uk/make-a-complaint.
10. Changes to this notice
We may update this notice from time to time. The latest version will always be published on this page with the date it was last updated.